Access to Information

At Warwickshire County Record Office we hold many records which are not available for general access due to various pieces of statutory legislation covering access to records that contain personal or sensitive information such as hospital records, school records, court records and others. Please follow the links below for information on how to apply for access to the information contained within such records.

Freedom of Information Act (2000) and Environmental Information Regulations Act (2004)

The Freedom of Information Act (FOI) gives everyone an opportunity to find out what publicly funded bodies do, and how they do it. One of its key aims is to make public authorities more accountable and open.

Warwickshire County Record Office is part of Warwickshire County Council which means that the archives and other information that we hold are covered by the Freedom of Information Act. Find out how to apply under the Freedom of Information Act.

Data Protection Act (DPA)

Under the DPA you have a right to request personal information held about you, and these are often referred to as Subject Access Requests. If the information is not readily accessible by you because the records are unavailable for general access, a copy or transcription of the information will be provided by a member of staff if you or your representative make a request in writing. Find out how to make a Subject Access Request.

Copyright Requests

Many of our items are covered by copyright restrictions, so if you wish to publish any items from our collections you need to contact us first. Find out how to apply for permission to publish.

Access to Records Containing Personal Data and Records Not Normally Available for Inspection

Some of our records are not normally open for public inspection, mostly due to the fact that they contain other people’s personal data. In some limited circumstances, it may be possible to access these records providing you agree to our conditions of access. This is because there is some provision in data protection legislation for information to be used for research, statistical or historical purposes. Our ‘Access to Personal Data‘ form must be completed. Please see our Privacy Notice for more information about how your information is used.